Phoenix District
BSA Troop 467
Adult Leadership Positions

The following borrows heavily from the BSA Troop Committee Guidebook.  Please refer to this guidebook for more detailed information.  The Boy Scouts of America offers online training and classes for all of these positions.

Positions working directly with Scouts:
Scoutmaster
Assistant Scoutmaster


Troop 467 committee positions:
Chartered Organization Representative
Chair
Secretary
Treasurer (Finance/Records)
Outdoor/Activities Coordinator
Advancement Coordinator
Chaplain
Training Coordinator
Equipment Coordinator
Membership Coordinator
ScoutParents Unit Coordinator


A note about tenure


Scoutmaster

The Scoutmaster is the adult leader responsible for the image and program of the troop. The Scoutmaster and his assistant Scoutmasters work directly with the Scouts. The Scoutmaster can be male or female but must be at least 21 years old. The Scoutmaster is selected and recruited by the troop committee and approved by the chartered organization representative.  For Troop 467, the chartered organization is Peachtree Road United Methodist Church. Here is an overview of responsibilities.

General

  • Train and guide boy leaders.
  • Work with other responsible adults to bring Scouting to boys.
  • Use the methods of Scouting to achieve the aims of Scouting.  (See Aims and Methods.)

Meetings

  • Meet regularly with the patrol leaders' council for training and coordination in planning troop activities.
  • Attend all troop meetings or, when necessary, arrange for a qualified adult substitute.
  • Attend troop committee meetings.
  • Conduct periodic parent sessions to share the program and encourage parent participation and cooperation.
  • Take part in annual membership inventory and uniform inspection, charter review meeting, and charter presentation.

Guidance

  • Conduct Scoutmaster conferences for all rank advancements.
  • Provide a systematic recruiting plan for new members and see that they are promptly registered. (This is the direct responsibility of the assistant Scoutmaster for new Scouts.)
  • Delegate responsibility to other adults and troop leaders.
    Supervise troop elections for the Order of the Arrow.

Activities

  • Make it possible for each Scout to experience at least ten days and nights of camping each year.
  • Participate in council and district events.
  • Build a strong program by using proven methods presented in Scouting literature.
  • Conduct all activities under qualified leadership, safe conditions, and the policies of the chartered organization and the Boy Scouts of America.

Assistant Scoutmaster

The Scoutmaster, with the assistance of the troop committee, recruits assistant Scoutmasters to help operate the troop. Each assistant Scoutmaster is assigned specific duties and reports to the Scoutmaster. They also fulfill the required two-deep leadership standards set by the Boy Scouts of America. There must be at least two adults present at any Boy Scout activity. An assistant Scoutmaster may be 18 years old, but at least one in each troop should be 21 or older so he or she can serve in the Scoutmaster's absence.

Types of assistant Scoutmasters include:

  •  Assistant Scoutmaster - new-Scout patrol
  •  Assistant Scoutmaster - Venture patrol

A troop should recruit as many assistant Scoutmasters as possible. Many successful troops have three or more.

 

Troop Committee Organization and Responsibilities

The troop committee is the troop's board of directors and supports the troop program. The troop committee does the following:

  • ensures that quality adult leadership is recruited and trained
  • In case the Scoutmaster is absent, a qualified assistant Scoutmaster is assigned. If the Scoutmaster is unable to serve, a replacement is recruited.
  • provides adequate meeting facilities
  • advises the Scoutmaster on policies relating to Boy Scouting and the chartered organization
  • supports leaders in carrying out the program
  • oversees the financial operation and health of the troop
  • responsible for finances, adequate funds, and disbursements in line with the approved budget plan
  • obtains, maintains, and cares for troop property
  • ensures that the troop has an outdoor program (minimum ten days and nights per year).
  • serves on boards of review and courts of honor
  • supports the Scoutmaster in working with individual boys and problems that may affect the overall troop program
  • provides for the special needs and assistance some boys may require
  • helps with the Friends of Scouting campaign
  • assists the Scoutmaster with handling behavioral problems.

There is no maximum limit to the number of troop committee members. The minimum number is three adults ages 21 or older.

For committees with more members than positions listed, assign each additional member to assist in one of the areas. The more support each position has, the better that area will function. Needless to say, there is a job for everyone the committee approves.

Troop Committee Challenge is a three-hour training session that is the single best introduction to troop committee operations. It explains the various committee positions and duties in detail.  You can find the Troop Committee Challenge at the national council's website under "MyScouting."

Each member of the committee should have specific responsibilities, thus dividing the whole job among the committee membership.  The official committee positions are listed below.

Chartered Organization Representative

  • member of the chartered organization
  • Serve as head of "Scouting department" in the organization
  • Secure a troop committee chair and encourage training.
  • Maintain a close liaison with the troop committee chair.
  • Recruit other adult leaders.
  • Serve as liaison between the troop and the chartered organization.
  • Assist with unit rechartering.
  • Encourage service to the organization.
  • Participate in the district committee.
  • Can multiple-register as a troop committee member.

Chair

  • Organize the committee so that all functions are delegated, coordinated and completed
  • Maintain a close relationship with the chartered organization representative and the Scoutmaster.
  • Interpret national and local policies for the troop.
  • Prepare committee meeting agendas.
  • Call, lead and promote attendance at monthly troop committee meetings and any special meetings that may be called.
  • Ensure troop representation at monthly roundtables.
  • Secure top-notch, trained individuals for camp leadership.
  • Arrange for charter review and recharter annually.
  • Plan the charter presentation.

Secretary

  • Keep minutes of meetings and send out committee meeting reports.
  • Handle publicity.
  • Prepare a family newsletter of troop events and activities.
  • Conduct the troop resource survey.
  • Plan for family activities.
  • At each meeting, report the minutes of the previous meeting.

Treasurer (Finance/Records)

  • Pay bills on recommendation of the Scoutmaster and the authorization of the troop committee.
  • Maintain checking and savings accounts.
  • Train and supervise the troop scribe in record keeping.
  • Keep adequate records in the Troop/Team Record Book.
  • Supervise money-earning projects, including obtaining proper authorizations.
  • Supervise the camp savings plan.
  • Lead in the preparation of the annual troop budget.
  • Oversee the Friends of Scouting campaign.
  • Report to the troop committee at each meeting.

Outdoor/Activities Coordinator

  • Secure permission to use camping sites.
  • Serve as transportation coordinator.
  • Ensure a monthly outdoor program.
  • Promote the National Camping Award.
  • Promote, through family meetings, attendance at troop campouts, camporees, and summer camp to reach the goal of an outing per month.
  • Secure tour permits for all troop activities.
  • Report to the troop committee at each meeting.

Advancement Coordinator

  • Encourage Scouts to advance in rank.
  • Work with the troop scribe to maintain all Scout advancement records.
  • Arrange quarterly troop boards of review and courts of honor.
  • Develop and maintain a merit badge counselor list.
  • Promptly report to the council service center when a troop board of review is held.
  • Secure badges and certificates.
  • Work with the troop librarian to build and maintain a troop library of merit badge pamphlets and other advancement literature.
  • Report to the troop committee at each meeting.

Chaplain

  • Provide a spiritual tone for troop meetings and activities.
  • Give guidance to the chaplain aide.
  • Promote the regular participation of each member in the activities of the religious organization of his choice.
  • Visit homes of Scouts in time of sickness or need.
  • Give spiritual counseling service when needed or requested.
  • Encourage Boy Scouts to earn their appropriate religious emblems.
  • Report to the troop committee at each meeting.

Training Coordinator

  • Ensure that troop leaders and committee members have opportunities for training.
  • Maintain an inventory of up-to-date training materials, videotapes and other training resources.
  • Work with the district training team in scheduling Fast Start training for all new leaders.
  • Be responsible for BSA Youth Protection training within the troop.
  • Encourage periodic junior leader training within the troop and at the council and national levels.
  • Report to the troop committee at each meeting.
  • Assist in orientation of new parents.
  • Be watchful that the troop is taking all steps to ensure the boys' safety.

Equipment Coordinator

  • Supervise and help the troop procure camping equipment.
  • Work with the quartermaster on inventory, and the proper storage and maintenance of all troop equipment.
  • Make periodic safety checks on all troop camping gear, and encourage troops in the safe use of all outdoor equipment.
  • Report to the troop committee at each meeting.

Membership Coordinator

  • Develop a plan for year-round membership flow into the troop.
  • Work closely with the Cubmaster and Webelos den leader of neighboring Cub Scout packs to provide a smooth transition from pack to troop.
  • Assist in developing and recruiting den chiefs and in the crossover ceremony from Webelos to Boy Scouts.
  • Plan and coordinate a troop open house to invite non-Scouts into the troop.
  • Encourage Scouts to invite their friends to join the troop.
  • Keep track of Scouts who drop out of the troop, and develop a plan to encourage them to rejoin.

ScoutParents Unit Coordinator

Units may appoint at least one ScoutParents Unit Coordinator who will serve as a registered member of the unit’s committee. This position will help to involve more adults with the unit's program and to create a better informed group of parents who will be connected to their child's Scouting experience. The utmost support and commitment of parents directly affects the quality of the unit's program, and provides a more meaningful experience for everyone, especially the Scouts.

  • Units may appoint at least one ScoutParents Unit Coordinator who will serve as a registered member of the unit’s committee.
  • Encourage parent involvement.
  • Communicate with parents about volunteer opportunities.
  • Assign parents at least one specific small task, assignment or project annually.

Tenure

Like all jobs in Scouting, troop committee members serve for a year at a time. The troop committee chair fills each committee position. No one, including the troop committee chair, automatically retains the same position beyond the one-year life of the charter.

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